Finance Associate

Purpose of Position

NEW’s Finance Associates work with our clients to increase their understanding of the crucial role that financial management holds for the success of mission-based organizations. This work includes ongoing bookkeeping services, budgeting support, financial policy development, training, fiscal sponsorship and other client support. In addition to client work, this position also supports NEW’s internal finance, ensuring timely and accurate accounting entry.

Organizational Relationships

This position is supervised and supported by the Director of Financial Services and is part of NEW’s Financial Services team. This position works closely with the Director of Finance and Employee Experience and the Financial Services team, and collaborates with NEW’s entire team.

Primary Responsibilities

Financial Services: Provide ongoing client Bookkeeping services. (50%)

• Carry out financial managed services and consulting, providing assessments of an organization’s financial condition, processes and practices, and making recommendations based on best practices and the client’s unique needs.
• Provide one-on-one or small group training, including orientation to nonprofit financial concepts & responsibilities for current clients as part of their ongoing services as well as training-only engagements.
• Support clients in grant application & reporting, budgeting, tax filing, and financial audits and reviews, as outlined in client agreements.
• One-time interventional work to configure client books and reports
• Transition services for organizations wishing to move their current books from another platform to a discounted version of QuickBooks Online Plus.
• Carry out client bookkeeping services, proactively seeking to understand their mission, priorities, and financial health in the service of improving their ability to flourish. 
• Attend client Board meetings, Finance Committee meetings, and staff meetings to provide training and guidance, as outlined in client agreements.
• Conduct historical bookkeeping work to resolve inconsistencies and other problems, at the request of the client and on an hourly basis.
• Facilitate workshops, community events, and learning community sessions related to nonprofit finance and financial infrastructure.
• Pursue professional development and enrichment opportunities to stay current and advance knowledge in nonprofit financial practices. 
• Provide support to NEW’s fiscal sponsorship program alongside Program Manager, as needed.

Internal Finance: Provide ongoing support for NEW’s internal finances (25%)

• Enter accounting activities into Quickbooks Online Advanced including:
• Accounts Payable
• Accounts Receivable, including invoicing clients
• Monthly account reconciliation
• Depositing checks and setting up payments
• Recording donor and grant payments, including funds for fiscally sponsored projects
• Preparing payroll
• 1099s to vendors annually
• Manage company credit cards and staff reimbursements (Bill.com) as well as other financial payment processors used by the organization (eg: Stripe, PayPal, Melio, etc.)
• Ensure an accurate and timely monthly accounting close, compliant with Generally Accepted Accounting Principles (GAAP).
• Comply with NEW’s financial policies, procedures, and internal controls

Administration: Participate in operational infrastructure, processes, and a workplace culture that supports our team’s work and collaboration with partners. (25%)

• Participate in regularly scheduled staff meetings, staff summits, and other organizational and committee meetings.
• Regularly perform administrative duties such as time tracking and data entry.